If a company decides to make use of a virtual data room there are two main features of the platform it requires: secure storage for its files/documents and the ability to access them for team members. Based on the type of industry and project in terms of the number of users, and the length of time there are various pricing options for a VDR, such as per-page pricing, per-user pricing, pricing based on storage size, or a flat monthly cost.
Many vendors charge based on the gigabytes (GB). This pricing model may be suitable for projects with smaller text file sizes but it can be costly for companies exchanging large video or audio files.
The price of a VDR is also dependent on the amount of administrative access is granted to the system. Some providers allow for unlimited admins, making the platform more expensive. However this feature can streamline workflows and speeds up due diligence.
Some vendors allow for integration with other commonly used platforms, like Slack or Microsoft Office which enhances the user experience and functionality. These integrations are typically more expensive than the ones without integrations.
The duration of a project will often influence the cost of a data room. A vendor will typically set a price for a specific number of months and then bill month-to-month. Some vendors, like DealRoom, offer discounts virtual data room pricing for M&A deals and let you cancel your contract once the deal is completed. This option is better for companies who aren’t certain of the length of the project.