No matter what the size of your company, a lot of time is spent planning, scheduling and even forecasting. With all these different responsibilities, you might find it difficult to keep track of your tasks. One way to make this easier- and actually enjoy the process- is using Google Calendar. In this article, we’re going to take a look at some ways to use Google Calendar for improved productivity. Let’s get right to it!
What is Google Calendar?
Google Calendar is a free application that’s available for smartphones and computers. It replaces the calendars that people used to use on paper. Users can add their own events and reminders, as well as share them with others if they want to. Events are automatically synced between devices, so users don’t have to remember what they did on any given day
How to Create Events
To create an event, enter the event name at the top of your Google Calendar, select a date and time, and type in any other pertinent details. You can also click on “Create Repeating Event” to make any event recur weekly or monthly
How to Share Calendars
Google Calendar can be shared with other users. Managing a business or organization? Google Calendar can be used by the entire team and everyone will have full visibility of all events. This way, everyone knows when meetings are taking place and when to expect rescheduling. It’s also easy to share calendars with clients. For example, an event planner could share their calendar with prospective clients so they know when they are available to accommodate a meeting request
Reminders and Notifications
One of the problems with Google Calendar is it’s easy to forget about appointments if you don’t pay attention to the calendar. Reminders are a good way to make sure that you won’t miss an important event. You can set up an alert for a specific time or day, or even just when you open the calendar. You can also choose to get notifications on your phone so that you don’t forget when it’s time to head out the door!
Managing Tasks on the To Do List
The best way to manage your tasks on the To Do List is by setting tasks to automatically start on specific date. For example, if you have a task that is due monthly and doesn’t require much effort, set it to automatically repeat at the same time of the month. This will prevent you from forgetting about it. You can also use the Reminders function to be alerted when you need to do something. For example, if your task is due in one hour, set a reminder for that time so that you’re reminded before it’s too late.
Conducting Search Queries
Google Calendar has a powerful search engine that can be used to find events, appointments, and tasks with ease. You can type in keywords or phrases to find what you’re looking for as well as refine your search with various filters. For example, you could use “appointment” and “free” to find all of your free time
Adding Events as Reminders in Gmail or Inbox by Gmail
Adding Events as Reminders in Gmail or Inbox by Gmail
Add events as reminders to your email inbox. Calendar entries will include a reminder for the day of the event, and you can also view them on the desktop or mobile app
Using Google Maps for Time Management
Google Maps can also be useful for managing time. All you have to do is draw a route on the map, then set a time. Google Maps will then show you the duration and distance of this route. This can be used to track how long it takes to get from point A to point B, or how much time it should take to complete tasks throughout the day.
Conclusion
In this post, I’ve covered what Google Calendar is and how to use it for improved productivity. Before, you may have thought that the app was only for scheduling appointments, but now you know that you can also plan ahead for tasks, events, research projects, and more. It’s never been so easy to stay on top of your schedule